To: MNO Citizens, Community Councils, PCMNO From: France Picotte, MNO Chair Date: June 14, 2019 Subject: 2019 Annual General Assembly - Deadline for Special Business Resolutions
The 2010 MNO Annual General Assembly (“AGA”) passed a unanimous resolution (AGA-RES10-02) that all future resolutions brought to MNO AGAs that propose to change the MNO’s governance structures, policies or bylaws must be provided to MNO citizens for review thirty (30) days prior to the beginning of the AGA. The intent of this resolution was to provide all MNO citizens with the opportunity to review, consider and investigate important resolutions prior to an AGA.
In order to implement this resolution, MNO Policy #2011-002 (the “Policy”) was adopted by the 2011 MNO AGA and has been amended by subsequent AGAs. This Policy sets out a formal process through which all MNO citizens can submit “special business resolutions” to be considered by the MNO AGAs. A copy of the current version of this Policy is available for download on the MNO’s website at: Click here to view Policy. If you would like to receive a hard copy or PDF version of this Policy please contact the MNO’s Head Office at 1-800-263-4889 or email Marc St. Germain, MNO’s Manager of Communications at firstname.lastname@example.org.
It should be noted that “special business resolutions” are only those resolutions that propose to change the MNO’s foundational principles, by-laws or policies that have been previously adopted by a general assembly. All MNO citizens attending AGAs can still bring forward other non-special business resolutions to the AGA (i.e., policy directions for the MNO, statements of support for specific initiatives, etc.) without having to comply with the thirty (30) day notice requirement.
This memo is formal notice to all MNO citizens wanting to put forward special business resolutions at the 2019 MNO AGA that they must submit these resolutions to the MNO on or before Friday July 19th, 2019 at 5:00 p.m. EST. It is important to also note that in order for any special business resolution to be considered by the 2019 MNO AGA, they must comply with the Policy. Please review the Policy prior to submitting a special business resolution.
All special business resolutions must be faxed, mailed or couriered to the location below and must be physically received by 5:00 p.m. EST on Friday, July 19th, 2019. No late submissions will be posted or considered by the upcoming MNO AGA. Please send special business resolutions to:
Métis Nation of Ontario Attention: MNO Chair 66 Slater Street, Suite 1100 Ottawa, Ontario, K1P 5H1 Fax: 613-722-4225 Email: email@example.com
As noted in the Policy, submitted special business resolutions must include the name, MNO citizenship number and signature of the proposed mover and seconder. The MNO does not require original signatures, however, the information provided by fax or a PDF scan must be legible so the MNO can verify that it has been submitted by a MNO citizen. A special business resolution may be submitted by multiple movers and seconders in order to ensure that an eligible mover and seconder are present when the resolution is put to the AGA.
All special business resolutions received on or prior to the July 19th deadline will then be posted to the MNO website for review and circulated to PCMNO and Community Councils on or before July 24th, 2019 (i.e., in order to comply with the Policy’s 30 days notice requirement).
For ease of reference, the following sets out the relevant dates for this process:
June 14, 2019 - Formal Call for Special Business Resolutions
July 19, 2019 - Deadline for Receipt of Special Business Resolutions
July 24, 2019 - Posting and Circulation of Special Business Resolutions
August 23, 2019 - Start of 2019 MNO Annual General Assembly
If you have any questions, please feel free to contact me. I look forward to seeing everyone at this year’s AGA.